But, here’s the thing. Choosing the best POS system, sadly, is not that easy. Today’s commerce environment has a wide range of solutions for brick and mortar stores, most of which are essentially multifaceted point of sale systems. Therefore, while the numerous options trigger increased competition among providers, your selection process can be a bit overwhelming.
Luckily for you, however, you’ve found the ultimate best POS system guide for 2021. We’ve extensively analyzed a wide range of POS system software to prepare a comprehensively detailed collection of the best solutions today. And to help you make your decision even faster, we’ve included their most important features and pricing information, plus the corresponding pros and cons of each POS solution.
But, before we dive deep into the nitty-gritty, let’s first get the basics right.
And what exactly do you consider when choosing the best POS system?
What is a POS System?
In simple terms, therefore, a POS system is a combination of hardware and software that form the central checkout point, from where customers complete their in-store transactions.
Traditionally, we’ve been using conventional cash registers for that. But, that has been changing progressively as businesses continue to adopt cloud-based POS system.
💡 In the U.S. 🇺🇸, for instance, cloud POS solutions have already overtaken standard POS software in terms of adoption. The former accounted for more than 60% of the new systems in 2018.
Now, if we consider the global market, it turns out the value of cloud POS system software is expected to increase from $1.34 billion in 2018 to $3.73 billion by 2023. So, of course, it’s not just the United States. Retailers worldwide are seemingly excited about the prospects of this revolutionary approach.
As a result, modern point of sale counters basically have PCs and mobile devices running cloud-based programs, which are then connected to local retail hardware like card readers and bar code scanners.
💡 The subsequent efficacy of your entire POS system depends on several critical elements. And they, in turn, happen to be the most important factors to consider when choosing the best POS system.
What to Look For When Choosing a POS System
Admittedly, choosing a POS system can be a nightmare, especially if you’re looking for the best possible fit. There are numerous potential solutions, each with its own unique range of features. That’s why, as a matter of fact, 56% of retail businesses take about 2-6 weeks of searching to make a decision.
All things considered, however, it’s possible to identify the best POS system for your retail business in a relatively shorter period of time. The secret is using a structured selection process.
Start off by consulting your fellow retailers, particularly the ones who’ve already joined the POS software bandwagon. Find out the type of POS systems they are using, their individual functionalities, plus, of course, the corresponding advantages and disadvantages. Then subsequently, consider the findings along with your business needs to establish the range of POS system features you should prioritize on.
👉 While you’re at it, here are some of the critical factors you should pay keen attention to:
- Integrations: The POS system should integrate not only with your current business software, but also related third-party apps that you might consider leveraging in the future.
- Ease of Use: Your POS system software should not require advanced technical skills. Even novice users should be able to install and operate without any difficulties.
- Payment Processing: The best POS software systems are capable of supporting a wide range of payment options and payment processors.
- Inventory Management- Your POS system should accommodate your type of products, plus facilitate real-time tracking of all the relevant stock parameters.
- Customer Relationship Management: A solid POS system should help you manage your customer data accordingly, as well as boost sales through promotions. A few of the basic features you should look out for include customer profiles, gift cards, email marketing, discounts, etc.
- Employee management: In addition to multi-user access, your POS software should come with functionalities for managing your employees and tracking their performances. Choose a POS system that, at the very least, provides permissions control, task scheduling, time clocks, and employee analytics.
- Cost: Establish the total cost of each prospective POS software by combining the initial acquisition price with the projected running costs. That means considering the subscription charges along with the corresponding payment processing fees, plus of course, the cost of acquiring supplementary hardware.
- Ecommerce: Although the principal focus here is in-store selling, the best POS software systems are also capable of supporting parallel selling. This allows you to expand your business beyond its brick-and-mortar boundaries to take advantage of the expansive community of online buyers.
- Customer Support: Focus on POS software providers with solid customer support framework, comprising of responsive agents who can be accessed via multiple channels.
And that’s just the tip of the iceberg. Expect the number of consideration factors to increase as you dive deeper into a specific retail niche. All in all, the entire POS system selection process should fundamentally be guided by your business needs.
That said, we’ve managed to compile a list of the 13 best POS systems, based on the typical retail business environment.
👉 And so, without further ado, here’s the big reveal in no specific order:
Picking the Best POS System: Table of Contents
- Square POS
- Shopify POS
- Lightspeed POS
- Vend POS
- Bindo POS
- Nobly POS
13 Best POS System Software for Small Business in 2021
Here’s our list of the best POS system options in 2021 (in no particular order).
Best POS Systems: Square POS
The Square Point of Sale system has been around for about a decade now, and it continues to serve a wide range of businesses with powerful retail software and hardware.
But, that aside, I bet you’re already aware that Square is fundamentally a payment processor that happened to venture into ecommerce and retail. With such a resume, therefore, it goes without saying that the Square POS software comes with a well-optimized payment system.
Now, the inbuilt payment processor, of course, is Square Payment. In addition to accepting all the major debit and credit cards, it works well with Android Pay, Apple Pay, plus a wide range of other electronic payment modes.
So, the choice is yours. You can get yourself hardware for tapping, dabbing, as well as swiping payments.
Interesting, unlike most cloud-based point of sale systems, Square does not offer just a single app for all businesses. There are four different Square POS apps, three of which are specialized for particular activities.
Square Appointments, for example, is a POS system optimized for service retail. It comes with functionalities for booking and managing appointments.
Square for Restaurants, on the other hand, is pretty much what the name suggests. A POS system software for restaurant businesses.
👉 Read our Sqaure for Restaurants review.
And if you’re running general physical product retail store, you might want to go for Square for Retail. It provides advanced tools for managing in-store inventory.
But, it’s not as generic as the Square Point of Sale app, which essentially offers the basic features. It’s a combination of all the other apps in a much-simplified layout.
Ok, fair enough. And what features do you get from each of these Square Point of Sale system apps?
👉 Check out our detailed Sqaure POS review.
Square Point of Sale App
The best thing about the Square Point of Sale app is this- there are no subscription charges. The whole thing is completely free. Well, I guess the fact that Square is originally a payment processor has its perks.
If you’re wondering how it works, here’s the basic principle. By offering the POS system software for free, Square is hoping to gain your loyalty, and then capitalize on that to make money through payment processing. Therefore, you’ll only lose money in the form of transaction fees.
And you know what? Square lets you have it all. The Square Point of Sale app comes with a remarkable array of features for all types of businesses. It’s a one-size-fits-all software that, in my opinion, rivals quite a number of subscription POS systems.
Another thing you’ll notice about the Square Point of Sale app is that it focuses on user-friendliness. The whole layout is set up to offer you complete in-store control, through a neat and straightforward interface.
Some of its outstanding features include:
- Card processing offline
- Customizable receipts
- Email and SMS receipts
- Full and partial refunds
- Discounts based on percentage or fixed amount
- Tips based on percentage or fixed amount
- Inventory tracking
- Item library
- Gift receipts
- Tip and signature on paper receipt
- Supports kitchen display
- Kitchen ticket printing
- Receipt printing
Previously, Square offered appointment management functionalities through an add-on. Its features ultimately started piling up, and the company saw the need to develop a dedicated app. And so, Square Appointments was launched as a separate POS system.
Well, the whole app primarily seeks to streamline your in-store payments, along with appointment management, and general scheduling. To achieve that, some of the notable features it provides include:
- Customer database with notes
- Reminder sending
- Invoice sending
- Inventory management
- Appointment rescheduling
- Accept tips
- Charge no-show fees
- Accept pre-payment
- Website integration widget
- Auto-populate services on site
- Booking by employee
- Free online booking site
- Google Calendar syncing
Square for Retail
The Square for Retail POS system is the company’s way of targeting large retail businesses. Unlike its Square Point of Sale sibling, the Square for Retail software is built to handle expansive inventories. It comes with advanced functionalities for scanning, search, analytics, and stock control.
👉 Read our Square for Retail review for more info.
That said, here are some of the main features you should expect from this POS system:
- Accept and receive inventory within the app
- Employee management
- Transfer inventory between locations
- Vendor management
- Purchase order management
- Category reports
- Profitability reports
- Cost of Goods Sold (COGS) reports
- Barcode scanning and printing
- Itemized exchanges
Square for Restaurants
Barely a year ago, Square for Restaurants was introduced to cater to the needs of growing restaurant businesses. Its features are well-optimized for management of services, employees, and payments, plus analytics covering various restaurant variables likes labor and menu.
Some of the most outstanding ones include:
- Restaurant-optimized reports
- 24/7 tech support on email and phone
- Employee management
- Automatic gratuity
- Tip management
- Split or move tickets
- Comps and voids
- Coursing tools
- Support for multiple menus
- Customizable interface and floor plan
Square POS System Available Hardware
Generally, the Square POS system app is available on Android and iOS. However, I’d advise you to proceed with the iPad version since it’s exceptionally designed to offer all the in-store functions.
If you’ve got that covered, you only need to connect the Square POS system software with a valid card reader. Well, thankfully, you can buy a compatible one directly from Square.
And while you’re at it, you might want to check out Square’s hardware kits for startups. Some of the available equipment includes cash drawers, printers, stands, etc.
So, of course, you should be able to acquire pretty much any required hardware. But remember, they all come at a price.
Square POS System Pricing
- Square Point of Sale – The Square Point of Sale software is completely free to all users, regardless of your business size. The only applicable charges are transaction fees, at a rate of 2.5% + 10¢ for every tap, dip, or swipe on Square Register, 2.6% + 10¢ on Square Terminal, and 2.75% on Readers and Stand.
- Square Appointments – Square Appointments is available in three different plans with varying employee numbers. The single user package is completely free, with a transaction fee rate of 2.75%. 2-5 users, on the other hand, cost $50/month, with a transaction fee rate of 2.5% +10 ¢. 6-10 users would cost you $90/month plus 2.5% + 10¢ for every single transaction.
- Square For Retail – The Square for Retail pricing is pretty straightforward. It costs $60 per month per register for each location. Any additional register on a specific location costs $20 a month. Accepting cards, on the other hand, costs 2.5% + 10¢ for every single swipe, dip, or tap.
- Square For Restaurants – Just like its retail sibling, Square for Restaurants costs $60 a month for each restaurant location. And that covers one POS system installation. Beyond that, additional installations on a single location cost $40 per month for each POS system. Then consider transaction charges of 2.6% + 10¢ for each card tap, dip, or swipe.
Square POS System Pros
- The Square Point of Sale app is completely free for all types of businesses.
- You can accept payments offline.
- The Square Point of Sale app is available in Android and iOS versions.
- Square offers a host of retail hardware resources.
- There are specialized POS system apps for restaurants and appointments.
- The Square POS system comes with a simple, user-friendly interface.
Square POS System Cons
- The only card reader you can use with the Square POS system is the Square Reader.
- Larger businesses get an additional transaction flat fee of $10 cents.
Who Should Consider Using Square POS System?
Quite simply, the Square Point of Sale software is ideal for startups and small businesses on a budget. Small restaurants and service-based retailers are particularly fortunate because they get their own specialized apps.
But, you might have to look elsewhere if you’re running a retail large business. The Square Point of Sale app does not provide the advanced functionalities required to effectively support a dynamically demanding environment. And the specialized apps, on the other hand, can get a bit costly for heavy users.
Best Point of Sale Systems: Shopify POS
Shopify is, undeniably, one of the biggest brands in the ecommerce platform space. It has been serving online merchants for almost a decade and a half now, since its launch in 2005.
Now, looking back, one particularly outstanding milestone in Shopify’s journey came in 2013. It ventured into the world of brick-and-mortar retail by introducing the Shopify POS system. The principal objective was to facilitate merchants with parallel online and in-store selling.
And now, a couple of years down the line, it seems the Shopify POS system has managed to live up to its end of the bargain. Just like its elder sibling, Shopify POS combines ease of use with intuitiveness, practicability, and flexibility. Then to keep up with the ever-changing retail environment, the Shopify POS system is updated consistently.
However, one feature that will probably remain unchanged for the long haul is the link between Shopify POS and its ecommerce sibling. The two have been built to complement each other in several different ways.
For users running both online and brick-and-mortar stores, for instance, Shopify automatically syncs the products across both sides in real time. And that essentially translates to a single centralized inventory, which is then managed directly from Shopify’s dashboard.
Don’t get me wrong though. While it’s always a good idea to sell both ways, you can still proceed without an online version of your store. The Shopify POS system allows you to add your in-store items through its back-end. You could go ahead and enter them one by one, or simply upload multiple products through its CSV import feature.
Whichever method you choose, you can be certain that Shopify won’t limit your stock numbers. And to sweeten the deal further, the Shopify POS system comes with unrestricted product organization. Hence, you should be able to list every single item in your brick-and-mortar store.
And while you’re at it, you can even expand your selling capabilities by taking advantage of online channels. The best thing about this is that you don’t have to set up an ecommerce site. Simply integrate a “Buy Button” with an existing platform or blog. And if you can’t think of any, there’s always the option of relying on social media sites like Twitter, Facebook, or Pinterest.
Now, if your brick-and-mortar business is not fully established, you’ll particularly appreciate the mobility that comes with Shopify POS. The whole system is availed through Shopify POS Android plus iOS apps- consequently allowing you to sell anywhere, and on the go. You don’t even need a standard in-store counter or PC.
But, in case you’re running a considerably large store, you can proceed with the typical counter setup, along with the hardware that comes with it. If you’d prefer the convenience of a barcode scanner, for instance, the Shopify POS system lets you define product barcodes, as well as embed different scanners.
Then to help you expand the business smoothly, the Shopify POS system supports multiple employee accounts. Therefore, you shouldn’t face any issues while adding new members of staff, or controlling their account privileges.
It’s also worth noting that the Shopify POS System is equally reliable when it comes to managing customers. You could, for example, set it to automatically generate new customer profiles for every single shopper. The software will subsequently create an entry for every new buyer, complete with all the relevant details.
Well, such information ultimately comes in handy for tracking your customers’ behaviors. And if some of them happen to return to your store, you could capitalize on the Shopify POS discount feature to win their loyalty. Otherwise, it’s also possible to promote your store through gift cards.
That said, another area where the Shopify POS system proves to be extremely flexible is payment handling. Integrating a suitable payment processor, to begin within, should be easy considering the host of compatible options available. In fact, you can pick several to supplement the inbuilt payment processor, Shopify Payments.
Well, interestingly, it’s also possible to process multiple payment modes in a single transaction. You’ll find this to be extremely handy when you’re handling shoppers who, perhaps, would like to split their payments.
Now, if you’re curious about the payment methods provided, here’s the thing- there are no restrictions. You’re allowed to proceed with your own custom modes- cryptocurrencies, personal checks, you name it.
👉 Check out our detailed Shopify POS review.
Shopify POS System Main Features
- Customer Support: Ecommerce University, discussion forums, Shopify-approved point of sale consultant, tutorials, user guides, FAQ, plus 24/7 support via email, live chat and phone.
- Shopify on Mobile: Data syncing, customer profiles, call or email customers, inventory management, and mobile dashboard.
- Analytics: Retail reports, product reports, and actionable insights on the dashboard.
- Hardware: Free hardware shipping and returns, point of sale hardware, works with your smartphone or tablet
- Products: product variations, inventory management, product organization
- Customer management: email marketing, sync your online and retail customers, customer profiles
- Store management: staff PINs, daily totals, cash float, order history, refunds
Shopify POS System Available Hardware
By simply installing the Shopify POS app on your iPhone, Android device, or iPad, you should be able to get things up and running. But, while all the apps are optimized for mobile selling, the Android and iPhone versions cannot match up to the practicability of the iPad app.
Now, in addition to the Shopify POS app, you’ll get at least one free card reader for your brick-and-mortar store. It should be enough for handling swipe, chip, and contactless payments.
But, if you need more, the Shopify POS system offers various hardware bundles for different types of retail stores. The “Shopify Retail Kit”, for example, comes with a complete retail stand, plus a tap and chip card reader, among other in-store hardware.
Shopify POS System Pricing
The Shopify POS system is availed as part of the general Shopify package.
- Lite Plan – Costs $9 per month for 24/7 support, unlimited devices, unlimited products, compulsory Shopify Payments, Shopify Payments in-person credit card rate of 2.7% + 0¢, and no online store
- Basic Shopify Plan – Costs $29 per month for Facebook, Pinterest, and Twitter sales channels, unlimited devices, unlimited products, 2 staff accounts, Shopify Payments online credit card rate of 2.9% + 30¢, Shopify Payments in-person credit card rate of 2.7% + 0¢, and online store.
- Shopify Plan – Costs $79 per month for abandoned cart recovery, professional reports, Facebook, Pinterest, and Twitter sales channels, unlimited devices, unlimited products, 5 staff accounts, additional fee for external payment gateway of 1.0%, Shopify Payments online credit card rate of 2.6% + 30¢, Shopify Payments in-person credit card rate of 2.5% + 0¢, and online store.
- Advanced Shopify Play – Costs $299 per month for third-party calculated shipping rates, advanced report builder, professional reports, gift cards, Facebook, Pinterest, and Twitter sales channels, unlimited devices, unlimited products, 5 staff accounts, additional fee for external payment gateway of 0.5%, Shopify Payments online credit card rate of 2.4% + 30¢, Shopify Payments in-person credit card rate of 2.4% + 0¢, and online store.
- Shopify Plus – Custom pricing and features for large businesses.
💡 Check out our Shopify pricing in depth review to learn about the actual costs you can expect when going with Shopify, and view our recommendations for each Shopify pricing plan.
Shopify POS System Pros
- The Shopify POS system is coupled with advanced online selling capabilities.
- You get powerful CRM and analytics.
- Shopify comes with a neat and intuitive interface.
- There are multiple feature packages for different types of users.
Shopify POS System Cons
- Shopify principally prioritizes on ecommerce selling at the cost of in-store selling.
- Shopify’s advanced packages are a bit costly.
Who Should Consider Using Shopify POS System?
Shopify is essentially an ecommerce platform that happens to provide supplementary POS capabilities. And from its pricing plans, it’s obvious that this service fundamentally focuses on online store features.
As a result, Shopify is not ideal for the typical brick-and-mortar merchant. It’s best for businesses owners who primarily sell online while running secondary offline retail stores.
Best POS Systems: Lightspeed POS
If you’ve used the Onsite POS system before, here’s its cloud version…
The Lightspeed POS system was introduced in 2013 by the same company that owns Onsite. And the primary difference between the two is this- while Onsite is installed locally, the Lightspeed POS system is accessed through the web. (Check out our detailed review of the Lightspeed solutions here.
Well, that basically makes Lightspeed a cloud-based POS system. But then again, come to think of it, I guess we could technically consider it to be more of a hybrid POS system.
Ok, the retail data, for starters, is held on cloud servers. The Lightspeed POS system then provides a web framework for managing everything and conducting in-store sales without necessarily installing any software on your PC. Now, combine that with its locally installed mobile apps, and you have yourself a blend of both worlds.
That said, the Lightspeed POS system is, undeniably, as complete as they come. It supports both physical products and services, then goes ahead to facilitate a host of in-store processes- including advanced operations like defining labor costs, establishing service and repair orders, plus creating quotes and estimations. Evidently, there’s something for all types of retail businesses.
While this software comes with a number of notable functionalities, the most outstanding area has got to be its register. The Lightspeed POS system provides an array of register features you won’t find on other solutions.
Then to top it off, Lightspeed is among the few providers that offer a dedicated ecommerce platform alongside the POS software. As a result, therefore, you could set up a well-synced online shop to supplement your brick-and-mortar business.
Now, going by the many advanced features available here, it’s only natural that you would be worried about a potentially complicated interface. Fortunately, the Lightspeed team figured this and, subsequently, set up a very satisfying onboarding framework.
Once you register for Lightspeed, an agent will get in touch with you to offer insights about their selling solutions. It doesn’t end there though. The customer support team will still reach out to you immediately you’ve paid for your POS system. And this time round, they’ll assist you in getting everything up and running.
When it comes to using the Lightspeed POS software, you’ll probably find it to be quite intuitive. There are basic functions for standard retail stores, as well as advanced options for dynamic sellers.
You can, for instance, organize your inventory by simply reordering points, defining categories, and creating the corresponding descriptions. Or instead, choose a much more dynamic approach by bundling items, setting up multiple product attributes, and customizing their tags.
It’s also possible to split your inventory between different stores, and still maintain a centralized view of everything. The Lightspeed POS system even allows you to define varying prices for the same product on each store. And in case the stock volume drops substantially on some of the locations, you can easily balance everything out by transferring some of the items.
When shoppers start streaming in, you could take advantage of the Lightspeed POS system to set up detailed customer profiles. You’ll then be able to track their transactions, credits, invoices, outstanding balances, plus many other variables.
Such information is particularly handy for establishing customer loyalty reward schemes like discounts, which is also another feature available on the Lightspeed POS system software.
Another thing you don’t have to worry about while using this solution is the payment. The Lightspeed POS system has proven to be flexible enough for any payment mode. You can accept not only debit and credit cards, but also cash, as well as your own store credits or gift cards.
👉 Check out our detailed Lightspeed review.
That said, here are the main Lightspeed POS system features in a nutshell:
Lightspeed POS System Main Features
- Omnichannel – Sell on Facebook, centralized reporting, consistent branding, centralized customer data, quick set-up, integrated inventory.
- Customer Support – Ticket history, customer forum, email and chat support, personalized onboarding, 24/7 phone support, interactive webinars.
- Customer Management – VIP, regular or employee customer types, customer profiles, customer sales history, gift cards, customer lifetime value, CRM.
- Payments – Omnichannel payments, PCI compliance, easy refunds, accept all payment methods, mobile payments.
- Multi-store – Centralized customer data, product transfers, centralized purchasing, inventory tracking.
- Mobility and Cloud – Mobile inventory, on the spot transactions, quick employee training, personalized branding.
- Reporting and Analytics – Remote reporting, exportable reports, employee tracking, accounting integrations, real-time data, retail analytics.
- Inventory – Create work orders and special orders, item serial numbers, vendor purchase orders, multiple product variants, catalogs, CSV item import.
Well, it’s worth noting that all these features are available on both PC and iPad POS systems. You should, therefore, be comfortable with either when it comes to in-store selling. But, if you’re thinking of setting up a temporary mobile store, the iPad version would be the best POS system.
Lightspeed POS System Available Hardware
As we’ve established already, the Lightspeed POS system is accessible through the web, as well as specially developed apps for the iPhone and iPad. Sadly, however, the iPhone app is not capable of selling. So, you might want to stick with the iPad app when it comes to mobile retail.
Lightspeed then goes ahead and provides supplementary hardware to help you complete the store setup. You can buy and proceed with either of these two kits, or simply pay for any of their equipment separately:
- Desktop POS System Kit – Includes receipt paper, a USB receipt printer, a Lightspeed scanner, plus an APG cash drawer.
- iPad POS System Kit – Includes receipt paper, a LAN receipt printer, a Bluetooth socket scanner, a Vault Simplicity Base iPad stand, plus an APG cash drawer.
Lightspeed POS System Pricing
Subscribing to the standard “most popular plan” Lightspeed POS system, for starters, costs $99 per month- billed annually.
This option offers basic features like:
- Basic reporting
- Cloud backup
- Free updates
- 24/7 customer support
- Personalized onboarding
- Omnichannel capabilities
- Up to 5 employee accounts
- 1 register
Swiping, inserting, or tapping your customers’ cards with Lightspeed payments will then cost you an additional charge of 2.6% + 10¢ for each transaction. The fee rate for manually keyed-in card transactions, on the other hand, is 2.6% + 30¢.
Although this is the only listed Lightspeed POS system plan, there’s much more available. Interestingly, it turns out you can get in touch with the support team for a quote.
But, don’t get too excited about a potentially lower quote. The Lightspeed POS system doesn’t come cheap at all. Expect its advanced retail features to cost a pretty penny.
Lightspeed POS System Pros
- You can take advantage of Lightspeed’s powerful ecommerce platform to supplement your retail business with a parallel online store.
- The Lightspeed POS system generates a host of helpful analytics.
- The whole system is quite comprehensive, with functionalities for inventory management, employee management, and payments – covering multiple locations.
- The Lightspeed POS system is very versatile.
- Adopting the POS system entitles you to special personalized onboarding.
Lightspeed POS System Cons
- The Lightspeed POS system might seem a bit too complicated for startups and small businesses.
- The Lightspeed POS system doesn’t come cheap.
- Leveraging the Lightspeed POS system forces you to commit for at least one year.
Who Should Consider Using Lightspeed POS System?
While Lightspeed might be expensive to some retailers, it does come with all the features you would need to support and grow your business. Think of it as a one-stop-shop for multifaceted retail merchants.
Admittedly, the Lightspeed POS system is flexible enough to accommodate all businesses. But, although the great customer service offered here would especially suit small businesses, the software’s advanced functionalities tend to lean towards mid-sized businesses.
Best POS Systems: Vend POS
Considering it boasts of tens of thousands of installations across over 140 countries, the Vend POS system is undeniably a dominant force in the point of sale space. It’s particularly renowned for being the premier cloud POS system to leverage the power of HTML5 for offline caching.
In simple terms, that means you can rely on the Vend POS system to sync your retail data accordingly, even when you’re offline. The software essentially uses the local cache to hold your data, and then upload everything once internet connectivity is restored.
Consequently, you should be able to maintain uninterrupted management of your retail store through the Vend POS system iPad app. But, don’t get me wrong. While this mobile version is conveniently practical, the entire Vend POS system can still be accessed via your PC’s web browser.
Whichever approach you choose, you’ll certainly enjoy the intuitiveness of the overall Vend POS framework. Its back-end framework manages to avail advanced retail management features in a much simplified and streamlined manner. I bet you won’t need any onboarding assistance to get started.
Speaking of which, one of the most striking elements, as you set up your store, is the expansive inventory management system here. The Vend POS system seems not to hold anything back when it comes to dynamic selling.
It’s built to provide multiple sales channels to facilitate progressive business growth. Hence, in addition to in-store selling, the whole Vend framework is structured to avail ecommerce capabilities.
However, don’t expect anything that mirrors advanced platforms like Shopify. It just so happens that Vend is a newbie in the ecommerce space. But, on the bright side, its online selling features have improved quite remarkably over the past couple of years.
As a result, you’ll find it easy to create a fully functional ecommerce store. Vend combines its inbuilt website builder with hosting services to help you take your retail store to the online front. Simply capitalize on its pre-designed themes and voila! You’ll be done with your ecommerce site in no time.
In the end, you’ll have an online store that’s well-synced with your in-store POS system. And that, of course, includes the inventory.
Now, if you need to make any changes to your inventory, the Vend POS system allows you to freely add, remove and tweak stock items. You can even import them via CSV, especially when you’re dealing with multiple products at the same time. And once they’ve been uploaded, you can also throw in their corresponding images, print barcode labels, as well as customize various product elements.
Then to help you sell them effectively, the Vend POS system accommodates multiple employees on a single account. The good thing about this is that you also get to track each individual employee’s activities. So, you should be able to assess their sales performance levels and cash management practices, as well as flag any potential discrepancies.
Now, another well-optimized function on the Vend POS system is customer management. After importing your customer information in bulk via CSV, you can proceed to edit profile details like Twitter ID, Facebook profile, customer group, website, email address, phone number, and physical address. The fields here are customizable.
But, come to think of it, customer information is not always readily available – especially in the brick-and-mortar store scene. Fortunately, Vend recognized this problem and came up with a rather clever system of compelling your customers to give up their details.
It’s basically a loyalty program that’s automated to send customized customer portal links straight to your shoppers’ mailboxes. Then as they attempt to grab the attached rewards, your customers will proceed to register on the portal with their full contact info.
Well, looking at it from the customer’s perspective, the Vend POS system reward scheme is fairly straightforward. Customers essentially spend money in your store to earn credits in dollars. So, you only need to determine the transaction amount threshold for qualification.
And that’s not all. You can also set up branded gift cards to invite new customers into your store. Or alternatively, issue refunds in the form of gift card credits.
👉 Check out our detailed Vend POS review.
Vend POS System Main Features
- Customer Support – Vend experts, Vend university, help center, 24/7 email or live chat.
- Multi-store Support – add users, synchronized data, centralized retail platform, add outlets, add registers.
- Reporting and Analytics – export your reports, end of day reports, employee performance, inventory reports, mobile retail dashboard metrics, product and sales reports, customizable reports.
- Customer Management – Vend loyalty program, central customer database, customer groups, import your customer list, customer purchase history, customer profiles.
- Inventory Management – duplicate products, stock transfers, inventory counts, automated stock orders, low stock information, customizable taxes, pricing and promotions, central product catalog, barcodes and labels, variants and composites.
- Payments – mobile and contactless payments, partial payments, use your existing processor, split payments, gift cards, custom payment types, accept credit and debit cards.
- Ecommerce – real-time reporting, customer sync, product management, product import, multi-channel inventory, centralized operations, connect existing store.
- Point of Sale – individual staff accounts, track all cash movements, refund past orders to store credit, layaways and on-account sales, custom receipts, discounts and notes, web-based or iPad pos.
Vend POS System Available Hardware
While the Vend POS system doesn’t offer complementary hardware by default, the software is bound to work well with any point of sale peripherals.
Sadly, its web-based dashboard is not that flexible. The company insists that your browser has to be Google Chrome. Otherwise, there is a native POS system software for Mac, Windows, and iPad.
If you intend to couple that with hardware acquired directly from Vend, here are your kit options:
- iPad Bundle – Includes a cash drawer, printer, iPad stand, plus optional accessories.
- PC Bundle – Includes a scanner, cash drawer, and a PC-compatible printer.
- Mac Bundle – Includes a scanner, cash drawer, and a Mac-compatible printer
Vend POS System Pricing
- Lite – For $199 per month billed monthly or $99 per month billed annually, this plan includes small business reporting, inventory management, 24/7 email support, and unlimited customers. It’s ideal for small businesses with a monthly turnover of less than $20,000, running a single retail outlet. Any additional register you acquire will cost you a monthly charge of $59 billed monthly, or $49 billed annually.
- Pro – For $159 per month billed monthly or $129 per month billed annually, this plan combines all the Lite package features with API access, gift cards and loyalty, ecommerce features, and unlimited user accounts. It’s ideal for multi-store retailers with a monthly turnover of more than $20,000. Additional registers are charged the same rate on the Lite plan.
- Enterprise – For a custom quote, this plan supplements all the Pro package provisions with customized onboarding and a dedicated account manager. It’s tailored to large enterprises running more than six store locations. And unlike the other two plans, additional registers cost you a monthly charge of $49 billed monthly, or $39 billed annually.
Vend POS System Pros
- The Vend POS system supports an extensive array of integrations.
- The Vend POS system comes with a dynamic customer loyalty program.
- The Vend POS system is compatible with a wide range of devices and peripheral hardware.
- Data can be synced even when the system is offline.
- It supports both in-store and online selling.
- There’s a separate customer portal.
Vend POS System Cons
- Priority support comes at an additional cost.
- The system does not provide advanced point of sale capabilities for large enterprises.
Who Should Consider Using Vend POS System?
Although additional registers are charged a separate monthly rate, the Vend POS system is particularly favorable to multi-store establishments. The number of retail stores you can set up is unlimited for all types of users. And that, in addition to all the features we’ve sampled, makes Vend a possible POS system option for small, mid-sized, and large retail chains.
Best POS System: Airpos POS
Although it’s not as popular as other best POS system software options on our list, Airpos has been around for about a decade now. In fact, it was among the first few solutions to offer cloud POS system capabilities back in 2009.
At the moment, Airpos exist as a simple but powerful POS system for Windows, Android, and iPad devices. As a matter of fact, it’s arguably the simplest option in our best POS system list.
Now, one thing you should expect here is a very smooth setup process. You should be able to get your store’s POS system up and running in a few minutes. And that applies to even large inventories.
And in case you’re wondering, adding thousands of products will take you less than an hour. The Airpos POS system has a pretty responsive framework for importing items and customizing their corresponding attributes. The only issue, however, is its current limitation of 10,000 products.
But then again, come to think of it, the startups and small businesses targeted by Airpos don’t typically handle inventories that large. And if yours turns out to be an exception rather than the rule, Airpos is willing to increase your allowance. Just get in touch with its support team to set the ball rolling.
And while you’re at it, you might want to take advantage of the multichannel selling capabilities here. Airpos happens to provide an ecommerce platform as a supplementary feature to its POS system. Quite remarkable, I admit, considering Airpos is invariably a light POS software.
Then get this. While the Airpos POS software comes at a price, its corresponding ecommerce add-on is completely free of charge. Pretty much the type of encouragement you might need to get on with the process of setting up a parallel online store.
In fact, you don’t need any web design skills. Simply set up the ecommerce store onto your custom domain and the Airpos POS system will sync your data accordingly. Ultimately, your entire inventory will be synced in real time across your brick-and-mortar plus online stores.
Now, coordinating and managing such a business is best done through the primary dashboard called Airpos Backoffice. It links the Airpos POS system with the corresponding ecommerce framework to provide a holistic, centralized view of the whole business. Consequently, you get to manage all your sales, inventory, and reports from one place.
If you manage to grow your business past this level, you can still rely on Airpos to facilitate expansion. It’s flexible enough to support a dynamically-networked system comprising of multiple brick-and-mortar store locations, along with several ecommerce sites.
Well, expanding is as simple as installing and configuring the Airpos POS system, as well as the corresponding Backoffice software on each new location.
And to streamline the resultant multi-layered inventory, Airpos allows you to track as well as edit product attributes in bulk. You can, for instance, change their prices collectively.
Product organization shouldn’t be a problem either, since the Airpos POS system accommodates up to 100 variations on each entry. Hence, you can combine that with Airpos’ unrestricted item catalogs, categories and subcategories to create a well-organized inventory.
It’s also worth north noting that the Airpos POS system allows you to integrate an unlimited number of employees. Just add them through the Airpos Backoffice software, and they’ll be able to take up their roles on the POS system.
Then when customers start rolling in, you should be able to capture their details directly from the Airpos POS system, even when it’s offline. The Backoffice software, on the other hand, will subsequently generate detailed customer profiles- from where you can follow up on every single shopper.
In addition to that, you might want to check out your in-store and online selling reports. Some of the insights you’ll be able to get from the Airpos POS system include employee performance, best sellers, sales patterns, etc.
👉 For more information, heck out our detailed Airpos review.
Airpos POS System Main Features
- Cloud-based back-office
- Works offline
- Support 9am-Midnight, 7 days a week
- Sell online, offline and on-the-go
- Online payments via PayPal
- Customizable online store
- Automatic inventory syncing
- Multiple employee accounts
- Product variants
- Detailed sales and stock reporting
- Compatible with Android, Windows, and iOS
Airpos POS System Available Hardware
The Airpos POS system is compatible with a host of in-store hardware. And to make things easier for you, the company has partnered with StoreKit to sell different types of equipment.
Although you’re encouraged to define your own custom hardware package from the list of available tools, Airpos offers these device-based options:
- Windows Kit – It comes with a cash drawer and receipt printer, among other retail in-store hardware.
- iPad plus Android Starter Kit – It includes a cash drawer and a receipt printer.
- M-Pop for iPad and Android – In addition to a framed tablet, this kit comes with a cash drawer and receipt printer.
Airpos POS System Pricing
- Airpos POS system is fundamentally availed through Windows, Android, and iPad apps- at a cost of £22.50 per month, excluding VAT. This alone provides all the POS system features, including unrestricted Backoffice access, 9am-midnight customer support, plus unlimited users on 1 POS screen.
- Then for each additional POS you acquire, Airpos will charge you the same rate of £22.50 per month, excluding VAT.
- The supplementary Airpos reporting app, on the other hand, costs £8 per month, excluding VAT. It provides monthly, weekly, and daily sales reports on the go.
- Adding ecommerce to your package, however, is completely free of charge.
Airpos POS System Pros
- It manages to sync in-store data even when it’s offline.
- You can add ecommerce functions to the Airpos POS system.
- The supplementary ecommerce function is free.
- The Airpos POS system is accessed through a simple, user-friendly interface.
- You can set up the Airpos POS system on an unlimited number of retail store locations.
Airpos POS System Cons
- You won’t be able to integrate accounting software with the Airpos POS system.
- Customer support is only available from 9 am to midnight.
- It’s impossible to completely delete a former employee’s user account from the system.
Who Should Consider Using Airpos POS System?
The Airpos POS system manages to simplify cloud POS for small retailers. It then goes ahead and provides basic but flexible features at a considerably cheap price, along with free supplementary ecommerce capabilities.
So, in a nutshell, the Airpos POS system is suitable for small businesses that intend to sell across multiple brick-and-mortar locations, supplemented by online stores.
Best POS Systems: SumUP
Here’s yet another POS system you probably haven’t seen enjoying the same level of popularity as Shopify POS, Square POS, and the likes.
Don’t let that fool you though. If you haven’t heard about it yet, SumUP is not just any random startup struggling to challenge established point of sale systems. Not at all.
Contrastingly, this POS system is already a dominant platform in Europe, with over 1 million active merchant users. And in terms of transactions, it manages to process more than 100,000 instances each day.
So, you can bet it’s nowhere near the league of minor point of sale systems. The SumUP POS system is just not that widely popular in the U.S. because it only ventured into the market very recently.
In total, SumUP has so far expanded its POS system to 31 countries across three continents. Quite remarkable actually, especially considering that you can now set up a temporary merchant account in any of the supported territories. You might need that next time you travel for, say, an international tradeshow or a general business event.
Speaking of which, increased mobility is, in fact, one of the prime reasons why we’ve featured SumUP in the best POS system list. It’s exceptionally convenient when it comes to accepting payments on the go or virtually.
And get this. SumUP is recognized as the only POS system that comes with end-to-end EMV card processing capabilities attached to proprietary mobile software and hardware.
Consequently, you can easily set up an omnichannel retail framework encompassing in-person as well as online ecommerce selling. The SumUP mobile POS system can be downloaded for free on both iOS and iOS platforms.
In my opinion, the apps are pleasantly intuitive when it comes to brick-and-mortar selling. You’ll find it easy to work with their principal POS system functionalities right off the bat.
The whole inventory management function, for example, is built to offer all the standard features through a minimalistic layout. You can add your products directly from the SumUP POS system app, and then proceed to specify their categories, descriptions, prices, plus photos.
And in case you have different versions of the same product, the SumUP POS system goes ahead and allows you to upload multiple variants. You should be able to define their individual aspects like color, size, and much more.
Another functionality you might enjoy on the SumUP POS system is its “Quick Sale” mode. You get to save time by skipping the ring up process. In essence, you only need to specify the applicable amount before receiving payment.
Come to think of it, this level of speed in transaction processing could even win you a couple of tips from satisfied customers. And to facilitate that, you might have to get in touch with the SumUP’s support team to enable the tipping function on your POS system.
Another feature you might have trouble finding as you start off is payment refund. Thankfully, however, the SumUP has not left it out of the POS system. You can issue refunds through your sales history options on the app.
Ultimately, the SumUP POS system generates the corresponding transaction receipts and sends them through email as well as SMS. The subsequent analytics, on the other hand, covers pretty much the basic parameters. You’ll get sales reports indicating not only your transactions and their dates, but also your store’s average sales numbers.
Now, the one area that the SumUP POS system deviates from the norm is payment processing. Case in point – to holistically reinforce businesses, SumUP introduced an omnichannel payment suite. With it, you get a range of flexible options on not only your POS system, but also online, as well as virtually.
Well, for starters, you could leverage SumUP as your online store’s payment processor. It accepts all the major cards.
Then when it comes to in-store payments, your POS system will capitalize on the SumUP Card Reader. It’s quite versatile, handling both magnetic stripes and EMV chips.
But then again, it turns out you can still proceed without the card reader. The alternative option here is having your customers pay via SMS. It only takes a moment to generate a relevant link through the POS system, which is then sent directly to your customer as a text message. In the end, your customer completes their payment conveniently by clicking on the link.
The SumUP Virtual Terminal, on the other hand, makes it possible to process CNP transactions through the POS system. Simply enter your customer’s details plus card digits and voila! Just what you need for charging things like bookings and pre-ordered items.
👉 Check out our comprehensive SumUP POS review for additional information.
The SumUP POS System Main Features
- SMS Payments
- Virtual Payment Terminal
- SumUP Card Reader
- Multiple Tax Rates
- Email and SMS Receipts
- Quick Sale Mode
- Product Variants
- Inventory Customization
SumUP POS System Available Hardware
There are two ways to install the SumUp Point of Sale system. If you don’t have an Apple device running iOS 9.0 or any later version, you could alternatively proceed with the SumUP Android app. It works well with Android 4.4 and higher.
That said, it’s also worth noting that the device you choose for the SumUP POS system should provide stable Bluetooth connectivity. More specifically, Bluetooth 4.0 will suffice.
In the end, your mobile device should connect with the SumUP card reader to accept contactless, EMV chip and magnetic stripe card payments. You can order for one directly from the main site, at a cost of $19.
SumUP POS System Pricing
Just like Square, the SumUP POS system is completely free of charge. You won’t pay even a dime to download the mobile apps or set up your in-store retail system.
Costs only start building up when you buy the SumUP card reader. The price for each order is $19. Then as you start selling, expect to pay fees at a rate of 2.65% for every single card-present transaction.
SumUP POS System Pros
- The SumUP POS software offers a flexible omnichannel payment system.
- The SumUP card reader accepts EMV chip payments.
- The SumUP POS system is completely free of charge.
- The SumUP POS system is PCI-compliant.
- Quick Sale mode allows you to sell faster.
- You can set up temporary stores in a wide range of countries.
SumUP POS System Cons
- US-based retail merchants get limited SumUP POS system features
- The reporting features on the SumUP POS system are pretty limited.
- The SumUP POS system is not compatible with other card readers.
Who Should Consider Using SumUP POS System?
If you’re running an expansive and demanding enterprise, the SumUP Point of Sale system is not for you. Rather, its standard retail features are built to support small businesses in all industries.
To be precise, the SumUP POS system is most helpful to professionals and mobile retail merchants. They get to leverage its omnichannel payment system to process transactions anywhere at any time.
Best POS Systems: Bindo POS
Headquartered in New York, Bindo POS is a Point of Sale software used by thousands of retail merchants in over 60 countries around the globe. They’ve leveraged Bindo since 2013 to handle more than $1 billion worth of sales.
While this cumulative figure is undeniably impressive, it turns out Bindo wasn’t a POS system software from the word go. Instead, it was previously an inventory management system for small businesses. Then at some point, the company saw the need to supplement that with POS system capabilities.
And so, the Bindo POS software was introduced to power small retailers further. The overall objective here is to reinforce their efforts against large established competitors.
Now, come to think of it, such a history means one thing. That above everything else, you should expect a perfectly-optimized inventory management function on the Bindo POS system.
Thankfully, Bindo doesn’t disappoint at all. It’s a cloud POS system suited to not just brick-and-mortar selling, but also online ecommerce retail. Your inventory across both channels in synced in real-time to coordinate the stock levels accordingly.
That said, ecommerce store capabilities are availed through the Bindo Storefront add-on. You can embed it with your website by simply adding a special HTML code line, a process that should only take you a couple of minutes.
But, don’t rush into it. The online store essentially comes as a secondary channel after you’ve set up your POS system, complete with the accompanying inventory.
To start off, therefore, download the Bindo Point of Sale system and install it on your iPad. You can then proceed by adding your store’s inventory and the corresponding product images, before finally defining variables like price, size, color, etc.
The larger part of the customization options, however, are accessed through an online dashboard. It provides a well-centralized view of your entire POS system, including inventory and sales numbers across a multi-store framework. You even get to transfer items freely between your warehouses and stores.
Pretty decent, I admit. But, here’s a rather interesting twist. Bindo realized that restricting back-office functionalities to just the web-based dashboard would substantially slow down its merchants. And so, the issue was addressed by availing some of the primary back-end features through the Bindo iPad POS system.
As a result, you can now come up with new items, expand your retail departments, change your product prices, and generate purchase orders on the go.
The Bindo mobile POS system is also quite handy for tracking customers. You can view all your current customers, as well as follow up on details like their reward points, store visit days, order histories, contact addresses, plus much more.
And when you happen to host return customers, the Bindo POS system simplifies the payment process by allowing you to proceed with their saved cards.
Don’t get me wrong though. That’s not the only payment method you can use. The POS system accepts a range of options, including checks and online gateways like PayPal or Apple Pay.
To accelerate such payments, you should consider capitalizing on a specialized Bindo customer interface, which connects with the main POS system through a separate iPad. Your shoppers will then be able to enter payment details from their end.
Now, while you continue serving your online and in-store customers, you can rely on the Bindo POS system to monitor all the critical metrics in the background. Subsequently, you should be able to generate accurate reports on top-selling items, tax summaries, employee performance levels, sales numbers by store location, and other relevant analytics.
👉 Check out our detailed Bindo POS review.
Bindo POS System Main Features
- API Integration
- QuickBooks Integration
- Apple Pay Support
- Credit Card Processing
- EMV Card Support
- Multi-Store Management
- Time Clock
- Mobile POS
- Online Dashboard
- Gift Cards
- Purchase Orders
- Bindo Market
- Bindo Storefront
- Analytics and Reports
- CRM and Customer Loyalty
- Inventory Management
Bindo POS System Available Hardware
To install the Bindo POS system, you need an iPad running iOS 8.0 or later versions. The back-office dashboard, on the other hand, is accessed through a standard web browser.
And since you might need a host of hardware peripherals across your multiple store locations, the Bindo POS system is built to support all the primary devices. You can source them directly from Bindo and take advantage of the free shipping plus tech support.
Some of the available hardware include iPads, scales, cash drawers, barcode scanners, credit card readers, iPad stands, label printers, and receipt printers.
Bindo POS System Pricing
Sadly, Bindo is not very open about its POS system pricing. You won’t get any cost information on the main site. Instead, you’re encouraged to contact the sales team for quotes.
Well, going by our past experiences with the Bindo POS system, the subscription charges depend largely on the total number of items in your inventory, plus the accompanying POS registers.
For a single POS system register handling 50-1,000 products, expect to pay about $89 per month. If you plan to expand your retail business beyond that, the monthly charges will increase by $49 for each additional register.
And in case you happen to surpass that inventory volume allowance, running the POS system will cost you at least $149 per month. This accommodates 1,000-10,000 products on one POS register. The pricing for additional registers, however, remains at $49 per month.
Bindo POS System Pros
- The Bindo POS system interface is simple and user-friendly.
- Bindo comes with high-level inventory management functionalities.
- There are several customer contact centers offering free support.
- Bindo Storefront offers supplementary online selling capabilities for free.
Bindo POS System Cons
- The Bindo POS system software occasionally experiences glitches.
- Phone support isn’t available 24/7.
- Your POS system stock size is limited based on your selected pricing plan.
Who Should Consider Using Bindo POS System?
From the features provided here, it’s pretty obvious that the Bindo POS system tends to lean towards small businesses. As a matter of fact, the company even mentions that it intends to facilitate small retailers in countering their enterprise counterparts.
Bindo then dives deeper than that to specify industries the POS system is optimized for. Although you can comfortably leverage it for any retail business, the Bindo POS system is particularly ideal for restaurants. Some of the specialized features it offers include table management, online ordering, floor plan setup, menu modifiers, raw ingredient tracking, reservation management, and online ordering.
Best POS Systems: Kounta POS
Well, here’s something hoteliers might find interesting.
Since it was first launched in Australia, the Kounta POS system has been serving the hospitality industry. It’s a cloud POS software built exclusively for food-service businesses like restaurants, bars, and the likes.
Today, the Kounta POS system is not entirely an Australian thing anymore. It managed to spread to other countries, and has even set up additional centers in the UK, US, and New Zealand.
But, it doesn’t have to tell you it targets food-based business. You’ll notice the Kounta POS software is entirely optimized for this specific niche as soon as you log in.
You can, for instance, create your own unique menu, complete with all your food plus beverage variations. It also allows you to freely set up your restaurant locations as well the accompanying number of POS system. All of them will be connected and the resultant information synced in real-time, granting you centralized coordination of all the sales operations.
And since such a franchise chain would involve numerous workers, the Kounta POS system accommodates multiple employee accounts on a single admin user. You should be able to define their POS system permissions depending on their job descriptions and roles.
Waiter accounts, for example, could be assigned order handling functionalities. Then cashiers, on the other hand, would be given the privileges of accepting payments, giving discounts, as we all issuing refunds.
It’s also possible to manage their schedules from the POS system to coordinate the corresponding work shifts. Kounta comes with employee tracking capabilities, which account for both attendance and time. Just what you need to catch potential skivers.
But then again, they’d probably enjoy their work since the Kounta POS system makes everything much easier. In addition to the standard POS software features for customizing item categories and images, Kounta allows you to even set up your overall table layout. Combine that with the automatic application of surcharges and discounts based on conditional rules, and the result is a POS system that significantly improves service delivery.
Interestingly, you don’t even have to be in the restaurant to accept orders. In the event customers make reservations, the Kounta POS system is flexible enough to process orders from any device and location. You’ll be able to see all the open unassigned tables before recording an order with its corresponding variations.
Well, come to think of it, you might need a special add-on called “bump screen.” It dives deeper than that to provide a holistic order management approach.
However, even without the add-on, you should be able to leverage the Kounta POS system for other convenient order functionalities like online ordering. You can then print the subsequent order lists for your staff at the bar, or in the kitchen. And if they fail to deliver as requested, you can issue refunds from the Kounta POS system.
But, it doesn’t end there. The Kounta POS system helps you seal any resultant gaps by marking affected items as wastage. They are, in turn, deducted automatically from the inventory.
And when it comes to payment, the Kounta POS system is open to pretty much everything. Your customers can proceed with different payment methods, split bills, or perhaps even throw in some tips.
You, on the other hand, get the ability to apply discounts, promotions, or any surcharges. But, you’ll have to embed a third-party payment processor since Kounta doesn’t come with the function.
That notwithstanding, you can count on the Kounta POS system to process payments anywhere – even on-the-go. And while you’re at it, you might want to capitalize on the software to save your customers’ details for future promotions.
All of these elements are tracked in real-time to generate crucial analytics on revenue, orders, sales, payments, refunds, promotions, discounts, etc. It’s possible to dive deeper than that to view specifics like sales by staff, sales by products, and sales over time. Then ultimately, the Kounta POS system allows you to export such data for further analysis externally.
👉 To learn more, feel free to proceed to our detailed Kounta POS review.
Kounta POS System Main Features
- EMV and bank-level encryption
- Mobile and wireless POS
- Customer support available 24/7
- Setup training
- Build reports and dashboards
- Share Reports and Dashboards
- Guest tracking
- Automatic promotions
- Advanced production printing
- Permissions override
- Staff level order control
- Accounting integrations
- Bump screen
- Bar tabs
- Offline mode
Kounta POS System Available Hardware
Kounta is pretty versatile when it comes to supported devices. You should be able to set up the POS system on either Windows PC, Windows tablet, Android tablet, Android phone, iPhone, or iPad.
Whichever you proceed with, the Kounta POS system is bound to work well with a wide range of hardware peripherals- receipt printers, barcode scanner, cash drawers, credit card terminals, etc.
You can either buy them directly from Kounta, or source alternatives from other suppliers.
Kounta POS System Pricing
- Sell – Costs $60 per location per month. That caters for one register on every site, and additional ones will cost you $40 per register. This plan provides basic features ideal for businesses like food trucks, pop-ups, and espresso bars.
- Manage – Costs $120 per location per month. While that comes with one register, the charges for additional ones remain $40 per register. This plan offers mid-level features for standard establishments like bars, quick service restaurants, and cafes.
- Extend – Costs $120 per location per month. While that provides a single register for each new location, the charges for additional ones remain $40 per register. The plan comes with advanced POS system features for large establishments like wineries, breweries, pubs, and full-service restaurants.
Kounta POS System Pros
- It offers advanced POS system features for restaurants.
- The Kounta POS system is very flexible.
- The POS system interface is intuitive and user-friendly.
Kounta POS System Cons
- Service-delivery might be affected considerably when the Kounta POS system goes offline.
- The Kounta POS software experiences glitches from time to time.
- It’s optimized for restaurants only.
Who Should Consider Using Kounta POS System?
This is fairly straightforward. The Kounta POS system is specially adapted to the beverage and food-service industry. So, it’s would best serve restaurants, bars, cafes, coffee shops, food trucks, bars, etc.
Best POS Systems: iZettle POS
Started in Sweden, iZettle is an all-rounded platform that has grown to be referred by some as the Square of Europe. Well, it does share some similarities with Square, alright. But, there are some notable differences as well.
Just like Square, iZettle began as a payment-oriented service. But, instead of online payment processing, iZettle handled card reading. It has since branched out to offer, among other solutions, ecommerce and point of sale systems.
So far, iZettle continues to serve France, Netherlands, Brazil, Mexico, Spain, Germany, the UK, Finland, Denmark, Norway, and Sweden. But, for the sake of clarity, we’ll focus on the UK version of its POS system.
That said, iZettle is seemingly not a one-hit-wonder. Two of its point of sale software have earned their spots on our 2019 best POS system list.
The first one, iZettle Go, is more of a one-size-fits-all POS software. That’s because it’s fundamentally built to serve all types of retail businesses.
Conversely, the second one focuses on one industry. The iZettle Pro POS system is specialized for cafes, bars, restaurants, and the likes.
The iZettle Go POS system comes only as a smartphone or tablet app. That means you won’t get an app version compatible with your PC or Mac.
But, don’t let that fool you. Although it’s light, this POS system provides the complete set of standard functionalities. You can manage your inventory, employees, and customers, as well as accept payments, plus generate analytics.
And guess what? iZettle Go is completely free of charge. You get to leverage it as your POS system without any subscription costs. The only applicable charges are the card transaction fees.
Fair enough. But then again, it turns out upgrading your POS system to iZettle Go Plus comes with the subscription charge burden.
Well, while iZettle Go offers a POS system along with an accompanying online backend dashboard, the iZettle Go Plus version provides additional ecommerce capabilities, card reader lifetime warranty, as well as improved customer support.
However, all in all, the base POS system features are similar between the two versions. iZettle Go Plus should only be an option when you’re setting up a parallel online retail store. Because otherwise, your POS system should be just fine with iZettle Go.
Now, one thing you’ll like about the iZettle Go POS system is its versatility. It’s open to custom product variations, with a maximum of three options for each item. Then additionally, you get default product variants like style, size, material, finish, plus color.
And that’s not all. This POS system allows you to define other product attributes like SKU number, cost price, stock count, barcode, selling price, VAT, price per unit, photo, and title.
Subsequently, you should be able to track all your in-store items, as well as sync them with your online store if you happen to use the Go Plus.
Moving forward, you’ll also enjoy unlimited flexibility when it comes to employee management. While the iZettle Go POS system comes with a single admin account, it allows you to introduce an unlimited number of employee accounts. With that, your workers will be able to track all the payment links, along with their individual sales receipts and reports.
Customer profiles, on the other hand, are manually set up after buyers opt in through an email invitation link. Eventually, you’ll save your customers’ names, transaction details, and email addresses, all of which come in handy for future marketing campaigns.
The iZettle Pro is essentially like an iZettle Go with specialized features for retailers in the hospitality industry. Sadly, it’s not free like its sibling, and the POS system is only offered via iPad.
That said, the iZettle Pro comes with pretty decent table management features. You can, for example, set up a table layout that replicates your restaurant’s overall arrangement. This helps your staff to coordinate their orders easily and avoid confusion.
Then to adapt to varying customer situations, the POS system supports table merging and cost splitting. Customers on one table, therefore, should be able to pay separately for a shared meal.
And if they prefer a take-out instead, the iZettle Pro POS system is still capable of handling their request accordingly. You can switch freely between take-out and sit-in orders, depending on your customers’ meal requests.
Speaking of which, meal items are best managed through the back-office dashboard. While you can still use the iPad POS system to add them, advanced management tools are essentially accessible via the back-office. They come in handy for not only adjusting stock variables, but also tracking the inventory, plus viewing your suppliers’ details.
And to help you with the onboarding process, this POS system provides a specialized training mode function. Fairly effective when you need to train your employees using an actual simulation, without interfering with your sales process.
👉 Find out more from our comprehensive iZettle review.
iZettle POS System Main Features
- Works with iOS 9.0+ and Android 4.1+
- Fully compliant
- Automatic backups of all data
- Separate accounts for each employee
- Sales reports by day or month and by employee
- Order/kitchen ticket printing
- SMS receipts including resend option
- Free, unlimited email and phone support
- Collect customer contact information
- Customize receipts
- Cash payments
- Repeat Payments
- Chip and signature payments
- Contactless payments
- Transaction history
- Inventory management
- Product variants
- Price per unit, kg, hour or any other custom unit
- Organize products in folders
- Requires iOS 11.0 or above
- Automatic backups
- Fully compliant
- Stock management
- Employee on-boarding
- Set up multiple user accounts
- View sales by date and/or employee
- Customize receipts
- Automatic print out of your receipts and order/kitchen ticket printing
- Free unlimited email and phone support
- Record payments for advance bookings
- Collect and record customer contact information
- Customized loyalty programs
- Customize receipts
- Cash payments
- Repeat Payments
- Chip and signature payments
- Contactless payments
- Connect multiple locations
- Customize customer orders
iZettle POS System Available Hardware
With an iPad, you should be able to install any iZettle POS system. They are all compatible with a wide range of standard POS system hardware, some of which are available on the iZettle Accessories Store. You can easily buy peripherals like cash drawers, receipt printers, and iPad stands.
For payments, however, you can only use iZettle’s card readers.
iZettle POS System Pricing
- iZettle Go – Downloading and using it to run your POS system is free. But, you can only accept payments after adding the iZettle card reader at a cost of £29 + VAT. The corresponding card transaction rate is 1.75%.
- iZettle Go Plus – This upgrade will cost you £29 per month. The card transaction fee rate remains 1.75%, but all ecommerce transactions are charged 2.5%.
- iZettle Pro – Every single iPad installation will cost you £39 per month. Then after you’ve acquired a card reader for £29 + VAT, your transaction fee rate will be 1.25%.
iZettle POS System Pros
- iZettle Go is completely free of charge.
- iZettle Go Plus supports ecommerce selling.
- All iZettle versions come with user-friendly interfaces.
- iZettle Reader charges low card transaction fees.
iZettle POS System Cons
- There’s only one card payment method – iZettle Reader.
- iZettle Pro does not offer advanced restaurant management features.
Who Should Consider Using iZettle POS System?
In short, iZettle Go is ideal for small retail businesses looking for free decent POS system. Then iZettle Go Plus is for the select few who want to advance their retail businesses by selling online.
iZettle Pro, on the other hand, seems like the type of POS system you’d get if you want a decent straightforward solution for your hospitality business. Some potential users include mobile cafes, food trucks, takeaways, bars, coffee shops, pubs, and restaurants.
Best POS Systems: Clover POS
As a merchant account owner, you might have already heard about First Data Corporation. It is, undeniably, one of the most dominant companies in the card processing space.
Well, the reason we’re bringing this up is simply because the corporation acquired Clover back in 2012, and has since provided POS system software accompanied by a merchant account.
But, it doesn’t come as a single POS system package. Clover offers five different solutions, whose functionalities are tailored to varying POS system scales. They include:
- Clover Go – It’s the smallest Clover package, built for selling on-the-go. It comes with a light card reader plus a corresponding mobile POS system app.
- Clover Mini – It’s a small tablet-based POS system for convenient selling. Although you can use it on a standard retail store, Clover Mini is specially optimized for full-service restaurants.
- Clover Flex – This is a simple compact device for accepting payments on-the-go.
- Clover Station – This is the most comprehensive POS system offered by Clover. It comes with all the functionalities for managing your entire retail store.
- Clover Station + Mini – This package couples the comprehensive Clover Station with the mobile Clover mini for convenient in-store selling.
Now, of course, we’re going to focus on the Clover Station because it’s not only the best POS system package here, but also the most powerful and comprehensive.
The default version, interestingly, comes with pretty much the basic point of sale functionalities. Nothing particularly special about it at first, until you start integrating supplementary apps. And that, as a matter of fact, is the beauty of the Clover POS system.
In short, you can embed a wide range of applications from the Clover App Marketplace to transform your software into a more robust POS system. In addition to inventory tracking and management, you can leverage it for employee management, payment processing, in-store analytics, customer relationship management, plus much more. Your capabilities depend on the specific apps you ultimately integrate with your POS system.
If you’re worried about the subsequent costs, the truth of the matter is that although some of the apps are priced, there are still many free options. And they’re pretty decent too.
Thankfully, it doesn’t take much to acquire and integrate the apps. The default Clover POS system comes with a very friendly interface, which can be learned entirely in a few minutes. Your employees, on the other hand, require very basic training on the software plus its accompanying hardware.
Yes, that’s right. The Clover Station POS system is acquired along with supplementary retail hardware. And it’s all proprietary. So, you’ll be forced to ditch what you already have in your retail store, to rely only on Clover’s accessories.
Once you start running the POS system, the first thing you might want to do, of course, is adding your employees. And Clover is fairly dynamic, allowing you to add them by their names or nicknames, as well as specify their account permissions, login pins, information, plus roles.
Then when it comes to embedding supplementary applications, you can bet the Clover App Market has it all. The company itself avails apps for managing inventory, employees, discounts, refunds, bar tabs, and user authorization. You can combine all that with third-party options to holistically adapt the POS system to your retail framework.
Well, if you’re wondering, the range of options here is pretty extensive. You can introduce extra features for supporting employee tracking, ecommerce selling, customer loyalty, gift cards, etc.
Diving deeper, it turns out this level of flexibility is replicated across the entire POS system. Clover’s functions have been designed to accommodate the needs of any retail business.
Its inventory, for instance, allows you to set up your own product modifiers and variants. But, you can still proceed without variants and instead, organize your products into categories plus subcategories. Then when it comes to pricing, you can settle for either a variable, fixed, or per-unit cost structure.
Another versatile function on this point of sale software is customer loyalty. If you choose to save your customers details on the Clover POS system, you might as well couple that with a solid loyalty program to drive sales. You should be able to customize the whole framework, including your customer’s point system, the corresponding reward scheme.
And to help you with that, the Clover POS system is capable of even tracking each customer’s buying habits. You could use the information to target promising buyers in your promotional campaigns.
Speaking of which, the Clover POS system is also quite handy at contacting customers. It’s possible to send them texts and emails, as well as collect critical feedback.
Come to think of it, one of the simplest reward options you could use on the Clover POS system is gift cards. Although creating physical cards is possible, the most convenient option would be designing a unique set of digital gift cards. You can then distribute them to your loyal customers, who in turn get to redeem the cards directly via their smartphones.
That said, expect your Clover POS system to come with built-in card processing capabilities. First Data offers you a merchant account from a range of its partners, including Restaurant Depot, Citibank, and Bank of America.
👉 For the full details, check out our conclusive Clover POS review.
Clover POS System Main Features
- Live customer support
- Engage with your customers one on one
- Create engaging loyalty programs
- Use cross-promotional tools
- Collect and manage customer contact info
- Insights and reports
- Large, versatile touch-screen display
- Customize administrative functions
- Manage shifts and schedules
- Track item level sales, discounts, and taxes.
- Take orders for in-house, pickup, or delivery
- Physical gift cards
- Digital gift cards
- Send digital receipts via email or text.
- Accept credit and debit card payments directly on a computer, tablet, or smartphone
- Accept payments online with Virtual Terminal
- Clover App Market
Clover POS System Available Hardware
Principally, the Clover Station Point of Sale system comes installed in a touchscreen device, which is accompanied by a high-resolution camera for QR code and barcode scanning, a cash drawer, plus a high-speed printer.
That should be enough for most retail stores. But, in case it isn’t, you could order for additional POS system hardware directly from Clover. Some of the available accessories include; tray locking lids, printer paper, coin trays, PIN debit pads, weight scales, label printers, kitchen printers, handheld barcode scanners, etc.
Clover POS System Pricing
The startup pricing here is not cheap at all because of the accompanying proprietary hardware. It will cost you at least $1,149 to acquire the complete Clover Station POS system. Possibly more if you purchase additional accessories.
Thankfully, that’s a one-time payment. Then the subsequent subscription charges are as follows:
- Register Lite Plan – Costs $14 per month, and it’s ideal for retail stores processing less than $50,000 worth of card sales every year. The additional transaction fee rates are 3.5% + 10 cents for keyed-in payments, or 2.7% + 10 cents for in-person payments.
- Register Plan – Costs $29 per month, and it suits users with annual sales volume exceeding $50,000. The corresponding transaction charges are 3.5% + 10 cents for keyed-in payments, and 2.3% + 10 cents for in-person payments.
Clover POS System Pros
- The Clover POS system is entirely flexible.
- The Clover Station POS system comes with a large, intuitive touch-screen display.
- The POS software has a user-friendly interface.
- The App Market provides a wide range of compatible apps.
- It comes with all the basic POS system hardware you might need.
Clover POS System Cons
- You’re forced to stick with the default payment processing solution.
- The Clover POS system hardware is proprietary.
- The startup costs are quite high because of hardware acquisition.
Who Should Consider Using Clover POS System?
Because of its flexible framework, the Clover Point of Sale system can be adopted by pretty much any type of retail business in the small to mid-sized bracket. That said, Clover station is reserved for the few that can afford to spend slightly over $1,000 in acquisition.
Best POS Systems: Nobly POS
Considering it was launched in 2013, Nobly is a POS system that has grown exponentially in just 6 years. The journey started in London, and Nobly subsequently managed to set up additional offices in Melbourne, Montevideo, and Austin – from where it now provides Cloud POS system functionalities to a wide range of users.
But, it’s not a generic POS software. Nobly is rather a specialized POS system for the hospitality industry. And unlike other similar options featured in our best POS system collection, Nobly is seemingly targeting small, independent outlets.
And guess what? The pricing here is very competitive. So, you might want to read through if you’re running a small restaurant, café, or food outlet.
Now, one thing small businesses want is simplicity. And Nobly has managed to achieve that quite well.
For starters, the Nobly Point of Sale system is built to run entirely on iOS devices. Although an iPhone would be fine, it can’t match up to the practicability of the iPad. Fairly convenient as a mobile POS system.
And that, of course, would require a solid WiFi network if you intend to remain online at all times. But, don’t be alarmed if you happen to experience internet service outage at any point.
Nobly is pretty reliable even when it goes offline. You’ll still be able to accept payments and manage various components of your retail business from the POS system.
That said, small restaurant owners are also leveraging Nobly POS software for its simplicity. While its interface might not be the most attractive, the overall layout is exceptionally neat and straightforward. You can implement the POS system across your entire business without any difficulties.
Customizing your restaurant’s table layout, for instance, should take you less than five minutes. The Nobly table mapping feature has been designed to dynamically facilitate personalization without compromising its usability. You only need to drag your tables, and voila!
A well-mapped table layout substantially enhances overall service delivery. Your employees will be able to plan and coordinate their orders, as well as track activities on each table.
And when it comes to processing payments, your employees won’t have any troubles tweaking their ticket options. Even advanced functionalities like ticket splitting and tip management have been simplified on this POS system.
Speaking of which, there are many options you could possibly use to accept your customers’ payments. The Nobly POS system has a flexible payment framework that integrates a host of processing services. Your job, therefore, is just choosing a solution with the most favorable transaction rates.
Then to top it off, the Nobly POS system goes ahead and provides a robust analytics tool. It monitors various critical parameters across multiple restaurant locations, then subsequently generates accurate sales reports. Some of the resultant insights include sales by location, category, or product. And for further analysis, you can easily export such details through QuickBooks or Xero.
Well, in case you need to improve the sales numbers, you might want to take advantage of the promotion features offered by the Nobly POS system. Apart from custom gift cards, you can capitalize on discounts, as well as user-defined promotional campaigns- to reward selected customers and keep them hooked.
👉 For the full details, check out our conclusive Nobly POS review.
Nobly POS System Main Features
- Variety of quick and reliable payment methods
- Inventory management
- Smart insights
- Personalized loyalty schemes
- Custom CRM
- Offline mode
- Ingredient tracking
- Send tickets directly to the kitchen
- Tableside ordering
Nobly POS System Available Hardware
The Nobly POS system software is only compatible with iOS devices. However, you can easily integrate a host of third-party retail hardware.
And to help you conveniently set up the entire POS system, Nobly offers the following hardware bundles at an extra cost:
- The Small Space Bundle – In addition to a 6th generation iPad device, this bundle provides an iPad stand, receipt printer, plus a complete cash drawer.
- The High Volume Bundle – This bundle gives you an iPad stand, cash drawer, USB receipt printer, and a 6th generation iPad device.
- The No-wires Bundle – This comes with an iPad stand, WiFi or Bluetooth printer, cash drawer, plus a 6th generation iPad device.
Nobly POS System Pricing
Nobly’s pricing structure is pretty straightforward. It offers two basic options.
You could acquire the Nobly POS system for £59 per month, or alternatively, choose the annual payment plan. This would then reduce the cost to £39 per month. It’s that simple, and in turn, you get all the point of sale features.
Your transaction costs, on the other hand, depend on the payment processing solution you choose to integrate with your POS system.
Nobly POS System Pros
- Customer support is readily available.
- It’s easy to set up and customize the Nobly POS system.
- Nobly POS system comes with a user-friendly interface.
- It’s specially-optimized of small restaurants.
Nobly POS System Cons
- The Noble POS software is not particularly intuitive.
- You don’t get advanced retail features.
Who Should Consider Using Nobly POS System?
Although Nobly claims it can serve mid-sized businesses, let’s be honest here. Going by its features, this POS system is built for small establishments. It’s ideal for small restaurants and quick-service outlets like cafes, coffee shops, plus food trucks.
Best POS Systems: Goodtill POS
Just like Nobly, Goodtill is primarily based in the UK, and its POS system also happens to prioritize on the hospitality industry. So, of course, they are pretty much competing with each other.
As a matter of fact, the competition gets more intense when we dive deeper. Because, as it turns out, the Goodtill POS system was also built for small retailers. More than 20,000 of them are currently leveraging the system to process sales worth over £300m per year.
Now, if you’re already wondering about their comparative costs, the fact is, the Goodtill Point of Sale system might seem cheaper than Nobly at first. But then again, let’s not be too quick to judge.
You see, while Nobly bundles all its features into a single POS system package, Goodtill uses a rather segmented approach. Its default POS system comes as a reasonably-priced core module, on which you can add supplementary modules at an extra cost.
In other words, you get a POS system with standard functionalities at first. And then you can subsequently consider integrating add-on features to tailor the whole POS software to your needs.
If you’re running a restaurant business, for example, you might want to take advantage of Goodtill’s Hospitality Module. That alone will transform your POS system into a specialized food-and-beverage point of sale software.
Don’t get me wrong though. Embedding extra modules is not necessary for all users. The Goodtill core POS module is still robust enough to support a wide range of retail businesses, particularly in the hospitality sector.
The POS system itself comes as an iPad app, which then works in conjunction with the Goodtill web-based dashboard. As a result, you get functions like stock management, employee management, analytics, card processing, customer check-out, and more. In essence, you’ll have yourself all the typical POS system capabilities.
Now, the Goodtill core POS module provides that via a pleasantly intuitive interface. You should be able to comprehend the layout and functionalities right off the bat. In fact, you can even train your employees in minutes, and have them customize your item modifiers, variants, as well as the layers.
The default inventory management features, however, are not quite extensive. You principally get basic capabilities like adding products and tweaking some of the standard attributes. The Goodtill POS system will, in turn, track the stock and notify you when the numbers start running low.
Well, I guess that would suit a small retail store. But, if it doesn’t, you can easily expand your POS system by integrating the Goodtill Advanced Stock Management Module. It offers next-level inventory management features for just £9 per POS system.
However, you don’t need that to manage your in-store wastage. The Goodtill POS system allows you to handle that accordingly right from the core module. Therefore, you can bet you won’t have any problem tracking your sold items vis-à-vis any wasted units.
It’s also possible to register your employees and add their accounts to the default Goodtill POS system. Every single one of them will then get a unique system ID plus a four-digit login PIN.
In the end, this alone could help you kill two birds with one stone. As the Goodtill POS system continues to improve service delivery by supporting your employees’ operations, it’ll also monitor their individual stats. Consequently, you’ll be able to assess their sales reports and the corresponding performance levels.
While you’re at it, you might also want to look into their work shifts. The core POS system module is capable of generating accurate work hour reports based on the times your employees clock in and out.
Apart from your employees, another group that the Goodtill POS system is optimized for is your customers. You can save them from the commonly tedious checkout process by taking advantage of the core module’s self-checkout mode.
This basically provides them with an intuitive interface, from where they can conveniently make their card payments. So, you won’t have to worry about handling long customer queues at your counter register.
And if your restaurant offers takeout meals, you can make things much easier by simply acquiring the Goodtill Click and Collect Module. It simply allows your customers to make orders in advance directly from your website.
And they don’t have to download any app. The process is as simple as clicking on a Click-and-Collect link, placing an order, and then picking it up later from your restaurant.
Well, to keep such customers coming, the Goodtill POS system offers a pretty dynamic discount feature. You can set up unique discount offers, and then track them extensively to determine your customers’ response patterns. Eventually, you should be able to identify not only the discount sums, but also the most preferred offers.
And that’s not all. The Goodtill POS system can also be supplemented with an Advanced Promotions Module if you need to escalate your marketing. This module comes with automated promotions plus targeting capabilities.
But, you won’t need it for customer loyalty programs. The core POS system module can save your customer information, and then use it to set up a point-based reward scheme. Pretty straightforward for most businesses, I have to say. But, you can extend your loyalty features through an Advanced Loyalty Module.
Now, since the bulk of the businesses leveraging the Goodtill POS system are in the food-and-drinks space, the most popular extension here has got to be the Hospitality Module. And just like its name suggests, this module is all about restaurant-specific functionalities.
Consider its table management feature, for instance. On adding the module, the Goodtill POS system transforms and allows you to set up your table layout, as well as coordinate the subsequent orders.
And while you manage the whole framework from your screen, you can even transfer orders, or merge multiple tables into one. Your staff, on the other hand, can easily send tickets to the kitchen or bar counter for quick order processing. Then when mealtime is over, all they have to do is simply generate the resultant table bills and hand them to their respective customers.
Well, this is the point where you can even split the bills between different customers. The Hospitality Module offers a splitting tool, from which you can conveniently distribute costs between various billed products.
Goodtill POS System Available Hardware
The Goodtill till online shop offers a wide range of POS hardware, including accessories (kitchen buzzers, till rolls, handheld scanners, etc), card readers, Apple iPads, iPad stands, cash drawers, and POS printers.
Goodtill POS System Pricing
The pricing here is pretty straightforward. The Goodtill POS system core module, to begin with, will cost you £29 per month for every single register. If you need additional features, however, supplementary modules come at an extra cost.
The Hospitality Module, for example, costs £9 per site. And that’s the same price for the Voucher Module, Customer-Facing Display Module, Advanced Stock Module, as well as the Advanced Promotions Module.
The Goodies Loyalty Module, on the other hand, costs £18 per site, while the Click and Collect Module charges a percentage commission from your transactions.
Goodtill POS System Pros
- The Goodtill POS system has a user-friendly interface.
- It’s a versatile POS system with a core module plus various specialized integrations for advanced features.
- The pricing here is pretty flexible.
- Customers get a convenient self-checkout mode.
Goodtill POS System Cons
- The core POS module only comes with basic features.
- You can only access advanced functionalities after paying for additional modules.
Who Should Consider Using Goodtill POS System?
All things considered, the Goodtill POS system plus its accompanying modules are optimized for small retail businesses in the hospitality and catering industry.
Best POS Systems: ShopKeep POS
And final on our best POS system list is the popular ShopKeep software.
Well, the ShopKeep POS system has been making significant strides for over a decade now. And as a result, it has managed to serve thousands of retail businesses since it was launched in 2008.
That said, food and beverage outlets are some of the biggest users here. But, make no mistake. While the ShopKeep POS system is capable of adequately serving restaurants and pubs, it doesn’t lock out other types of businesses.
In other words, it’s not a hospitality-exclusive POS system. Even a regular retail establishment can use it to manage in-store operations as well as sales.
Now, the ShopKeep POS system itself is primarily availed through an iPad or specialized Clover device. From your store, therefore, you should be able to connect to the cloud and sync data through the web.
But, thankfully, the ShopKeep POS system doesn’t make you a slave to your internet connection. The Clover version is capable of operating in full capacity when it goes offline. So, you can still manage your entire store plus process payments in case of an outage.
That, however, doesn’t make the iPad version useless. One thing you’re bound to like about it is its elegantly-designed user interface. The POS system even throws in some extra sound effects on its buttons to give you an immersive experience.
And to top it off, I’ve noticed that ShopKeep’s designers are exceptionally responsive to customer feedback. They frequently update the interface to eliminate glitches and bugs.
Fair enough. So, what other features do you get from the ShopKeep Point of Sale system?
Well, the ShopKeep register, for starters is quite holistic. It comes with all the vitals you’d expect from a POS system- refunds, returns, discounts, tender splitting, payment processing, inventory management, etc. And all these functions have been bundled into a smooth user-friendly layout.
While you can keep tabs on your entire POS system from this register, it’s not that handy when you’re on the move. Luckily, ShopKeep saw the need for a specialized mobile POS system, and they ultimately released both Android and iOS versions. So, of course, it’s now possible to track your retail business from any location.
And speaking of which, the ShopKeep POS system is built to accommodate multiple retail stores. With one account, therefore, you can grow your business by setting up additional outlets, and expanding your POS system network. ShopKeep allows you to view all your synced locations collectively, as well as zero in on the individual outlets.
Now, when you start customizing their inventories, you might notice the one thing that sets ShopKeep apart from the rest. The inventory management function here is quite advanced, and it even surpasses the standard expectations among small retailers.
Each product you add, to begin with, can be further modified based on its item variants. The ShopKeep POS system then tracks the stock volumes dynamically, allowing you to specify an array of reporting parameters. You can, for example, define various inventory reordering points along with their corresponding attributes.
And it doesn’t end there. The ShopKeep POS system dives deeper to monitor even the product composition variables. Consequently, restaurants should be able to go beyond the standard items and track even their corresponding ingredients.
That said, another powerful function on the ShopKeep POS system is reporting. The framework is built to provide accurate insights on all the critical elements, including sales by discount, sales by customer, plus average spending.
And when it comes to card processing, it turns out this POS System has its in-house service called ShopKeep Payments. But, fortunately, ShopKeep doesn’t restrict your options. You’re free to integrate any alternatives you’d consider to be a better fit.
👉 Check out our comprehensive ShopKeep POS review for additional details.
ShopKeep POS System Available Hardware
The ShopKeep POS system is compatible with iOS 9.3.5 and later versions. Alternatively, you could have yours on one of the supported Clover devices.
Whichever you choose to proceed with, the ShopKeep POS system is pretty flexible when it comes to hardware. You could buy the standard point of sale peripherals from a recognized dealer, or simply order yours directly from ShopKeep.
The ShopKeep hardware shop has it all- from barcode scanners, to cash drawers, receipt printers, iPad stands, iPad devices, card readers, etc.
ShopKeep POS System Pricing
Interestingly, the ShopKeep POS system does not apply a standard pricing schedule. The company moved from its previous fixed-cost structure by setting up a seemingly flexible quote-based system.
In simple terms, that means you won’t get any subscription plan pricing on the ShopKeep website. Instead, it requires you to get in touch with its sales representatives, who’ll then come up with a relevant pricing quote based on your specific needs.
But, all things considered, a full ShopKeep POS system with features like free support, unlimited stock items, unlimited users, employee management, inventory management, and real-time analytics, could cost you about $69 per month for each register or thereabouts.
ShopKeep POS System Pros
- The ShopKeep POS platform provides advanced inventory management features.
- The POS system comes with an intuitive user interface.
- Various types of retail businesses can comfortably adopt the ShopKeep POS system.
- The customer support team is very responsive.
ShopKeep POS System Cons
- ShopKeep doesn’t reveal a standard pricing plan.
- The ShopKeep POS system doesn’t offer table mapping features.
Who Should Consider Using ShopKeep POS System?
Although the ShopKeep POS system is designed to support multiple store locations, the features here cannot handle a large business. Instead, ShopKeep is best suited for small to medium-sized retailers.
More specifically, it’s perfect for specialty retailers like mall kiosks, cafeterias, bakeries, concession stands, toy stores, gift shops, and wine shops.
Best POS Systems: FAQ
What Is A POS or EPOS System?
An EPOS, or Electronic Point of Sale, is a specialized in-store management system that combines hardware and software resources to dynamically process transactional data.
EPOS systems go above and beyond the capabilities of traditional registers. While the latter essentially recorded sales, EPOS systems are designed to not only record, but also process and save the sales data automatically. Then subsequently, the information is analyzed to generate critical business insights.
That said, most EPOS systems now rely on cloud-based software plus locally-available hardware.
How Do POS Systems Work?
A POS system is not a single element or machine. It’s a combination of multiple hardware and software components, which collectively process your in-store transactions, as well as enhance your overall business management capabilities.
Previously, point of sale systems were pretty basic. In essence, the product prices were entered manually to complete a sale.
Then came the era of EPOS plus cloud-based POS systems, and everything changed. Today, POS systems work by leveraging the power of computer hardware and software.
The software itself is built with two access points. The backend (also known as dashboard or back-office), for starters, handles management and reporting.
Then the frontend, on the other hand, serves are the principal input interface. Transactional data is fed into the system and processed based on parameters set through the backend.
How Much Does an POS System Cost on Average?
An entry-level EPOS system, for starters, will cost you about $1,000 to set up. This caters for software installation and training, plus hardware such as card readers, a receipt printer, and an Apple iPad device.
A mid-level POS system, on the other hand, has a setup cost of about $1,500. This pays for additional hardware across multiple locations.
Then, to put up an advanced EPOS system, you may have to spend about $3,000. This provides specialized large scale resources for facilitating extensive retail enterprises.
Beyond that, cloud service subscription costs are pretty diverse. Some of the POS software options offer basic functionalities for free, while others might charge you between $20 and $70 for standard features. Mid-level capabilities are costlier, and could stretch to hundreds of dollars per month.
All in all, the amount you end up paying depends on numerous factors: your business size, package features, retail needs, types of products, location, software capabilities, etc.
Best POS Systems: Conclusion
And there you go. All the essentials you’d want to know about the best POS system options, in one comprehensive guide.
Although some of the judgments here might seem subjective, the bulk of our findings on each POS system software are factual and completely accurate. If you want to find out more about the software solutions, proceed to their detailed reviews as mentioned in the summary sections above. You might pick up something you hadn’t thought about.
Well, as you do that, it’s worth noting that these POS systems are consistently updated with new features and functions. So, you might want to keep a close eye on this best POS system guide for pointers on any new developments. We’ll continue to monitor the POS software space as it changes, before updating the list accordingly.
Now, over to you…Any thoughts you want to share about these POS systems? Which one would you vote as the best overall? Which one do you think is the worst?
And most importantly, what POS system have you tried out? Anything you’d consider outstanding about it?